Editorial_Policy

Overview

This policy describes guidelines in the publication process of the Journal of Electronics, Electromedical Engineering, and Medical Informatics, JEEEMI. Specifically, JEEEMI adopts and strives to adhere to the following standards and requirements:

COPE - Committee on Publication Ethics

STM - International Association of Scientific, Technical & Medical Publishers

WAME – World Association of Medical Editors

A. Authorship Criteria and Author Contributions Policy

1. Authorship Criteria
The journal adopts internationally recognized standards for authorship and publication ethics, following the principles recommended by Elsevier and the International Committee of Medical Journal Editors (ICMJE). Authorship must be limited to individuals who have made substantial intellectual contributions to the research and manuscript preparation. All individuals listed as authors must meet the following four criteria:

a. Substantial Contribution: Significant contributions to the conception or design of the research, acquisition of data, analysis, or interpretation of research findings.
b. Manuscript Preparation: Active involvement in drafting the manuscript or critically revising it for important intellectual content.
c. Final Approval: Review and approval of the final version of the manuscript before submission and publication.
d. Accountability: Agreement to take responsibility for the integrity and accuracy of the research and to ensure that questions concerning any aspect of the work are appropriately investigated and resolved.
e. All four criteria must be fulfilled to qualify for authorship. Individuals who contribute to the research but do not meet these criteria should be acknowledged in the Acknowledgments section.

2. Author Contributions (CRediT Taxonomy)
The journal encourages transparent reporting of individual author contributions using the Contributor Roles Taxonomy (CRediT), consistent with the practices promoted by Elsevier. Authors should identify their respective contributions using the following categories:

a. Conceptualization: Development of research ideas, objectives, and overarching research goals.
b. Methodology: Development or design of research methods, models, and procedures.
c. Software: Programming, software development, implementation, and testing of computational models.
d. Validation: Verification of experimental results, analytical methods, and research reproducibility.
e. Formal Analysis: Application of statistical, mathematical, computational, or other analytical techniques.
f. Investigation: Conducting experiments, data collection, and research activities.
g. Resources: Provision of research materials, instruments, laboratory facilities, datasets, or other resources.
h. Data Curation: Management, annotation, organization, and preservation of research data.
i. Writing – Original Draft: Preparation and writing of the initial manuscript.
j. Writing – Review & Editing: Critical review, revision, and improvement of the manuscript.
k. Visualization: Preparation of figures, diagrams, graphs, tables, and other visual materials.
l. Supervision: Scientific supervision, research guidance, and oversight of research activities.
m. Project Administration: Coordination and management of research activities.
n. Funding Acquisition: Acquisition of financial support for the research project.
Each author may perform multiple roles. The corresponding author must ensure that the contribution statement accurately represents the work performed by each author and has been approved by all co-authors. CRediT roles describe individual contributions but do not independently determine eligibility for authorship.

3. Responsibilities of the Corresponding Author
The corresponding author is responsible for managing communication between the journal and all co-authors throughout the submission, peer-review, and publication processes. The corresponding author must ensure that:

a. All listed authors meet the established authorship criteria.
b. No eligible contributor has been excluded from the author list.
c. All authors have reviewed and approved the submitted manuscript.
d. All authors agree with the author order and their declared contributions.
e. The manuscript complies with research integrity and publication ethics requirements.
f. Relevant declarations, including conflicts of interest, funding, research ethics approval, and data availability, are g. accurately reported.
h. All authors are informed of editorial decisions, requested revisions, and publication-related communications.
i. All authors approve substantive revisions and the final manuscript before publication.
4. Authorship Order
The order of authors must be determined through mutual agreement among all authors based on their respective intellectual and scientific contributions. The first author generally represents the individual who has made a major contribution to the research and manuscript preparation. The corresponding author is responsible for communication with the journal. The journal does not prescribe authorship order based solely on academic rank, employment position, institutional affiliation, or seniority. All authors must approve the final authorship order before manuscript submission.

5. Changes in Authorship
Authors are expected to determine the complete author list and authorship order before submitting their manuscript. Requests to add, remove, or rearrange authors after submission will be considered only under exceptional circumstances and before manuscript acceptance. Any proposed authorship change must be submitted to the Editor-in-Chief by the corresponding author and must include:

a. A clear explanation and justification for the requested change.
b. Written confirmation of agreement from all existing authors.
c. Written confirmation from any author being added or removed.
d. An updated author contribution statement, when applicable.
The editorial office reserves the right to request supporting documentation and suspend manuscript processing until the matter is resolved. Changes in authorship are not permitted after manuscript acceptance, except for corrections required to maintain the integrity of the scholarly record and handled under the journal's formal post-publication correction policy.

6. Unacceptable Authorship Practices
The journal strictly prohibits unethical authorship practices, including:

a. Gift Authorship: Including individuals as authors who have not made qualifying intellectual contributions.
b. Guest Authorship: Listing individuals primarily because of their reputation, academic position, or influence rather c. than their actual contributions.
d. Ghost Authorship: Excluding individuals who made qualifying contributions to the manuscript or research.
e. Honorary Authorship: Granting authorship solely because of institutional authority, supervision, or professional relationships.
f. Coercive Authorship: Pressuring researchers to include individuals who do not meet authorship requirements.
g. Financial support, administrative assistance, routine technical support, general supervision, language editing, or proofreading alone does not justify authorship.

Suspected authorship misconduct may result in manuscript rejection, suspension of editorial processing, notification of relevant institutions, or appropriate post-publication action.

7. Acknowledgments
Individuals who have contributed to the research but do not satisfy all authorship criteria should be recognized in the Acknowledgments section. Such contributions may include technical assistance, administrative support, language editing, research coordination, or provision of laboratory facilities. Authors should obtain permission from individuals named in the Acknowledgments section before publication.

8. Use of Artificial Intelligence in Authorship
Artificial intelligence (AI) tools, including generative AI systems and large language models, cannot be listed as authors because they cannot assume responsibility or accountability for scientific work. Human authors remain fully responsible for the accuracy, originality, validity, and integrity of all submitted content, including material developed with AI assistance. Authors must disclose the use of generative AI tools in manuscript preparation when required by the journal's AI disclosure policy. Authors must critically evaluate and verify AI-generated content. The use of AI does not replace the authors' scientific responsibilities or qualify a tool for authorship.

9. Authorship Disputes
Any disagreement concerning authorship eligibility, contribution, or author order should initially be resolved through discussion among the authors. If the authors cannot reach an agreement, refer the issue to the relevant institution or research integrity committee. The journal may suspend manuscript evaluation or publication until the dispute has been satisfactorily resolved. The Editor-in-Chief is responsible for ensuring that the journal's editorial procedures are followed but does not independently determine the rightful ownership of authorship contributions.

10. Author Declaration
By submitting a manuscript, all authors confirm that:

a. They meet the journal's authorship criteria.
b. They have made qualifying intellectual contributions to the research.
c. They have reviewed and approved the submitted manuscript.
d. They agree with the authorship order and contribution statements.
e. They accept responsibility for the integrity and accuracy of the published work.
f. The manuscript has not been submitted simultaneously to another journal.
g. All relevant conflicts of interest and funding sources have been disclosed.
h. The manuscript complies with applicable research ethics and publication integrity standards.

B. Acknowledgement

Individuals who participated in the development of a manuscript but do not qualify as an author should be acknowledged. Organizations that provided support in terms of funding and/or other resources should also be acknowledged.

C. Changes in authorship

Whenever there is a need to make changes in the authorship of a manuscript or a published article, the changes will be implemented according to COPE specification. Only corresponding authors can make request for a change in authorship. Request should be made to the editor using the Changes in Authorship Form.

D. Submission of Manuscript

Authors should read the “Authors Guidelines” on the journal’s page before making a submission. Manuscript should be prepared according to the style and specifications of the journal’s policy. Authors listed on the manuscript should have met the requirements for Authorship specified above. Where possible, specify the contribution of each of the authors. All authors should approve the final version of the manuscript prior to submission. Once a manuscript is submitted, it is therefore assumed that all authors have read and given their approval for the submission of the manuscript. Contact information of all authors should be stated on the manuscript. Surname/Other names, affiliation, emails, and phone/fax numbers.Declaration of Conflicts of Interest should be stated in the manuscript. Submission should be made online

E. Conflict of interest

“Conflict of interest (COI) exists when there is a divergence between an individual’s private interests (competing interests) and his or her responsibilities to scientific and publishing activities such that a reasonable observer might wonder if the individual’s behavior or judgment was motivated by considerations of his or her competing interests”.
Authors should disclose all financial/relevant interest that may have influenced the development of the manuscript.
Reviewers should disclose any conflict of interest and if necessary, decline the review of any manuscript they perceive to have a conflict of interest. Editors should also decline from considering any manuscript that may have conflict of interest. Such manuscripts will be re-assigned to other editors.

F. Confidentiality

A submitted manuscript is a confidential material. JEEEMI will not disclose submitted manuscript to anyone except individuals who partake in the processing and preparation of the manuscript for publication (if accepted). These individuals include editorial staff, corresponding authors, potential reviewers, actual reviewers, and editors. However, in suspected cases of misconduct, a manuscript may be revealed to ethics committee and institutions/organizations that may require it for the resolution of the misconduct. JEEEMI shall follow the appropriate COPE flowcharts wherever necessary.

G. Misconduct

Misconduct constitutes violation of this editorial policy, journal policies, publication ethics, or any applicable guidelines/policies specified by COPE, WAME, and STM. Any other activities that threaten/compromise the integrity of the research/publication process are potential misconducts. Suspected cases of misconduct will be investigated according to COPE guidelines

H. Correction and retraction of articles

Corrections may be made to a published article with the authorization of the editor of the journal. Editors will decide the magnitude of the corrections. Minor corrections are made directly to the original article. However, in cases of major corrections, the original article will remain unchanged, while the corrected version will also be published. Both the original and corrected version will be linked to each other. A statement indicating the reason for the major change to the article will also be published. When necessary, retraction of articles will be done according to COPE retraction guidelines